Type of Policy
Policy No
Effective Date
Last Revised
Review Date
Policy Owner
Human Resources
Contact Name
Lori Jones
Contact Title
Global HR Manager
Contact Email
Reason for Policy

This policy informs units of the requirements for hiring foreign nationals (excluding student employees), nonimmigrant petitions for temporary employment of foreign nationals, and permanent residency requests for permanent employees.

Policy Statement

Georgia Tech Human Resources is responsible for compliance with federal laws and regulations affecting the employment of foreign nationals. Global HR is authorized to file nonimmigrant petitions for the temporary employment of foreign nationals and immigrant petitions for the permanent employment of foreign nationals.

  • Private attorneys are prohibited from filing petitions on behalf of Georgia Tech. Only the Global HR Manager may sign a G-28 (Notice of Appearance) allowing an attorney to represent Georgia Tech.
  • A list of the categories of nonimmigrant petitions and immigrant petitions that Georgia Tech will file and additional information regarding those petitions can be found at https://hr.gatech.edu/global-human-resources.
  • This policy applies to all foreign national employees (excluding students) and the units seeking to employ them. This policy does not apply to employees in J-1 status.   
  • Individuals in some nonimmigrant categories are not eligible for Georgia Tech appointment, employment, or payment under any circumstances. Georgia Tech appointment, employment, or payment is not permitted unless and until the individual obtains an immigration status permitting appointment, employment, or payment. Additional information regarding US visas can be found at https://travel.state.gov/content/travel/en/us-visas.html.
  • If a nonimmigrant or immigrant request requires expertise or resources not available in Global Human Resources, Global Human Resources may request that the designated Special Assistant Attorney General to the University System of Georgia file a nonimmigrant or immigrant petition at the expense of the employing unit.
  • Foreign nationals who are awaiting the necessary employment authorization or whose work authorization has expired are not allowed to serve as volunteers. Note: Foreign nationals who are financially supported by a source other than the Institute are not considered volunteers.
  • All requests to hire foreign nationals, and requests to file nonimmigrant or immigrant petitions must be submitted in iStart. Additional information regarding iStart and procedures can be found at https://gatech.service-now.com/asc.

This policy applies to all employees at the Georgia Institute of Technology.

Policy Terms

Foreign National
A person without U.S. citizenship or nationality (may include a stateless person). See the U.S. Citizenship and Immigration Services Glossary for additional definitions: htts://www.uscis.gov/tools/glossary

Refers to a petition processed by U.S. Citizenship and Immigration Services or a visa issued by the Department of State to stay in the United States permanently.

Refers to a petition processed by U.S. Citizenship and Immigration Services or a visa issued by the Department of State for a temporary stay in the United States.


Office of International Education (International Student and Scholar Services)
Offers assistance with policy interpretation and administers policy pertaining to the J-1 Bridge USA Program.

Georgia Tech Human Resources – Global HR
Global HR is responsible for assisting with policy interpretation and administering policy pertaining to all foreign national employees and potential employees (excluding J-1s).

Units are responsible for timely submission of requests to, or requesting assistance from, Global HR.

Hiring Managers
Hiring managers are responsible for ensuring employees meet all requirements before beginning work.

Employees are responsible for complying with all terms and conditions of their visa status.


Failure to comply with federal regulations may lead to termination of employment, institutional ban on filing immigrant and nonimmigrant petitions, and/or possible consequences imposed by the federal government.

Policy History
Revision Date Author Description
6/26/2023 Georgia Tech Human Resources Updated policy to allow Global HR to file nonimmigrant petitions for eligible staff, remove procedures, and update outdated information.