Type of Policy
Administrative
Policy No
5.2.1.2
Effective Date
Last Revised
Review Date
Policy Owner
Purchasing and Procurement
Contact Name
Ajay Patel
Contact Title
Director, Purchasing
Contact Email
ajay.patel@business.gatech.edu
Reason for Policy

This policy outlines requirements for exempt goods and services that may or may not be reviewed by the Georgia Tech Purchasing Department.

Policy Statement

The State Accounting Office (SAO) provides guidance to state entities on when a purchase order is expected in the procurement of goods and services. A purchase order is required for all purchases of goods and services more than $2,499 except as noted in this Policy. For more details, see the State Accounting Office’s Statewide Purchase Order Policy.

For purchases requiring a purchase order, the following are exempt from procurement bidding requirements outlined in Policy 5.2 Procurement of Goods and 5.3 Procurement of Services. These exempt purchases are reviewed by the Georgia Tech Purchasing Department for amounts greater than $2,499 when processed via Georgia Tech E-Procurement System. The Purchasing Department reserves the right to require competitive bidding or sole source justifications on exempt purchases.

  • Exempt goods and services identified by DOAS by NIGP code and posted on their website.
  • Exempt goods and services identified in the State Purchasing Act
Scope

This policy applies to all Georgia Tech employees.

Responsibilities

Requesting Department/End User
It is the responsibility of the requesting department/end-user to follow any institute, BOR, and state-related policies and procedures regarding exempt procurements.  

Procurement Professional
It is the responsibility of the procurement professional to determine if the exempt procurements reviewed by the purchasing department meet the requirements outlined in any institute, BOR, and state-related policies and procedures.

Policy History
Revision Date Author Description
11-2020 Procurement and Business Services Update to policy
07-2013 Procurement and Business Services Update to policy