Type of Policy
Policy No
Last Revised
Review Date
Policy Owner
Property Control
Contact Name
Frederick Trotter
Contact Title
Dir. of Insurance & Assets
Contact Email
Reason for Policy

This procedure outlines the steps to take to remove a stolen item from the Institute's inventory.

Policy Statement

All Georgia Tech equipment, which is stolen, must be reported to the campus police, Georgia Tech Insurance & Claims Management and the Property Control (for removal from the Asset Management System).


If a Cost Center has an equipment theft, the property coordinator should contact the campus police at ext. 4-2500 to obtain a report of the incident prepared by an officer. Upon receipt of the GTPD incident report, the Cost Center Property Coordinator should notify Property Control via ServiceNow in order to retire the stolen equipment in Workday. No further action is required by the department.

The Incident Report filed with the police department must contain the following information:

  1. GA Tech asset tag number of the equipment.
  2. Serial number and model number of the equipment.
  3. Contact person and telephone number.
  4. Location (building name and room number of equipment).
Policy History
Revision Date Author Description
11-2020 Insurane and Claims Editorial update for Workday alignment
08-2016 Insurance and Claims Minor content revision
08-2013 Property Control Update to policy