6.6 Procedure for Review of Denials

  1. If the request for use of facilities is denied, any sponsoring person or organization thereby denied may file an appeal with the Committee on Use of Institute Facilities (see Section 6.2) not later than five (5) business days after the notice of denial is sent. The appeal must be submitted to the Chair, Committee on Use of Institute Facilities.
  2. The organization will obtain a review by the Committee on Use of Institute Facilities within seven (7) business days after filing its appeal. The Committee on Use of Institute Facilities may request that the aggrieved party and the appropriate scheduling officer appear before the Committee on Use of Institute Facilities, in its sole discretion.
  3. The Committee on Use of Institute Facilities shall have seven (7) business days from the date on which the appeal was filed in which to serve upon the applicant a decision affirming, modifying or reversing the denial. If necessary, the Committee on Use of Institute Facilities will attempt to expedite its review.
  4. Such notice shall be deemed served upon the applicant when it is personally delivered or when it is sent by e-mail or United States mail, with proper postage prepaid, to the name and address set forth on the application for permit;
  5. If the appeal is neither granted nor denied within seven (7) business days after it was filed, it shall be deemed granted, and the invitation to a non-Institute speaker may be issued.
  6. If the appeal is denied by the Committee on Use of Institute Facilities, the sponsoring person or organization may file an appeal with the President not later than seven (7) business days after the notice of denial is sent. The appeal should be submitted to the Office of the President.
  7. The President shall deliver his/her decision within seven (7) business days after receipt of the appeal. Such notice shall be deemed delivered to the applicant when it is sent by e-mail or United States mail, with proper postage prepaid, to the name and address set forth on the application for permit;
  8. If the appeal is neither granted nor denied within seven (7) business days after it was filed, it shall be deemed granted, and the invitation to a non-Institute speaker may be issued.
  9. Appeal from the decision of the President may be made to the Board of Regents in accordance with the Board of Regents’ Policies.
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